If you get an email from a random Chinese company asking for authorization about registering a similar domain name as yours, it’s a scam. They are simply waiting for you to respond and then will attempt to force you to register domains with them. The best thing is to just ignore and delete any such emails!
Here are example emails:
From: "Kivin Han"
To: "abuse" Subject: "scottlinux" Brand Name and domain name registration Dear Brand Holder, This is a formal email.We are the department of Asian Domain Registration Service in China. I have something to confirm with you. We formally received an application on June 6, 2013 that a company which self-styled "Fuda Investment Co.,Ltd" were applying to register "scottlinux" as their Brand Name and domain names through our firm. Now we are handling this registration, and after our initial checking, we found the name were similar to your company's, so we need to check with you whether your company has authorized that company to register these names. If you authorized this, we will finish the registration at once. If you did not authorize, please let us know within 7 workdays, so that we will handle this issue better. Out of the time limit we will unconditionally finish the registration for "Fuda Investment Co.,Ltd". Looking forward to your prompt reply. Best Regards, Kivin Han Regional Manager
Thanks for your confirmation. According to your reply, I know that your company has not authorized the company Fuda Investment Co.,Ltd registered the Brand Name and domain names. As soon as receiving the application of that company, we checked and found "scottlinux" is your company's registered. So we sent an email to inform you. You should know that the domain names registration is open in China, that company also has the right to apply for the available domain names. For this reason that company is also a licit applicant and we have no right to reject them. Your company only own the preferential rights to register these names. At present, we haven't passed their application, we need your opinion. If your company consider these names of importance to your company's business or interest, I suggest that your company register these names first so as to avoid confusion or speculation. If you want to register the domain names and Brand Name, please let me know, we will send a domain name application form and the procedure to you so that you can register the domains. Of course, each company has their own idea. If you don't think their application will affect your company in the future, or you have no marketplace in Asia and you don't intend to develop business in Asia, then my suggestion is your company give up these names so that we can finish registering for them as per our duty. Please give me your company's decision as soon as possible in order to handle this issue better. Following Brand Name and domain names are applied for by that company: